Join our journey! - Are you a natural problem solver with a talent for staying organised? Looking to join a small, supportive team where no two days are the same? Co Wheels Car Club is the perfect place for you.

As one of the UK’s leading car share operators, we're on a mission to enable simple and responsible urban living. Your work will help people access cars on demand. Which means fewer cars. Greener cities. And a world of difference.

At Co Wheels, we’re revolutionising how people access vehicles with our app based ‘pay-as-you-go’ self-service car hire. With a fleet of over 800 shared vehicles and a membership of 40,000+ spread across more than 60 towns and cities in the UK, we’re helping people drive smarter. As a registered Social Enterprise, we’re also making a real difference by delivering sustainable shared pool car and fleet management solutions to sectors like local government, the NHS, universities and housing providers.

As our fleet of vehicles across the UK grows, we’re looking for a proactive, detail-driven Fleet Administrator to join our small team.

The Role

We are looking to hire a fast-learning, energetic individual to assist our Fleet Supervisor with the day-to-day running of our Car Club Fleet. Working in a fast-paced environment, the right candidate will have a key role to play within our organisation, ensuring we keep our vehicles roadworthy and well-maintained. Our chosen applicant will have the support they need to gain new skills and to realise their potential as part of a passionate, purposeful and friendly team.

You’ll be working in a friendly environment where your work really matters. Whether it’s chasing a garage for a service update, helping onboard new vehicles, or tracking down the cause of a vehicle issue, you’ll be on the frontline of keeping our car club running like clockwork.

• Supporting the day-to-day management of a busy vehicle fleet.
• Coordinating vehicle servicing, MOTs, repairs and maintenance to minimise downtime.
• Responding to fleet-related issues, including accidents, damage and breakdowns.
• Ensuring vehicles are maintained to high cleanliness, safety and roadworthiness standards.
• Maintaining fleet systems, permits, tax reminders and vehicle records.
• Providing administrative and operational support to the wider Fleet and Maintenance team.
• Liaising with all other departments particularly the on the road fleet teams and Customer Service team

 The ideal Candidate 

• Strong communication and organisational skills.
• Confident conversing with all kinds of people and able to build positive relationships with internal and external people alike.
• Ability to recognise actual and potential problems and be proactive in seeking relevant solutions.
• Flexible approach to work and shift patterns.
• Good knowledge of IT programs and comfortable using different software programs.
• Strong focus on continuous improvement.
• Must be able to use own initiative and think independently.

This role is vital in ensuring our fleet remains reliable and accessible, helping communities across the UK adopt more sustainable transport options. If you're ready to join an innovative, mission-driven company where you can make a real difference, we'd love to hear from you. Apply today!

Why Co Wheels?

• Competitive Salary - We value your hard work!
• Generous Holiday - 25 days + bank holidays to recharge
• Company ECOS Car Scheme – As part of MG UK, our staff can take advantage of the MG ECOS Scheme.
• Cycle-to-Work Scheme - Plus secure cycle storage for your ride
• Growth Opportunities – We want to see you thrive and progress within the company
• Annual Bonus – Based on company/ group targets and KPI
• Workplace Pension – With People’s Pension
• Relaxed Dress Code – No need to wear a suit to be your best self

Hours: 37.5 per week (9am - 5pm, Monday - Friday)

Job Type: Full-time, Permanent

Experience:

• Business or Fleet Admin: 1 year (Desirable)
• Full Clean Driving Licence (Desirable)

Work Location: Newcastle upon Tyne, office-based

To apply, please send your CV and Covering Letter to: david.keenan@co-wheels.org.uk